Administrative and Support Staff Recruitment

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STANDARD RECRUITMENT

In general, all administrative and support level positions are announced on the Human Resources Job Opportunities Website for at least five calendar days. During the five-day posting period, no offer of employment may be extended, although applicants may be screened and evaluated.

Columbia’s policy is to encourage opportunities for internal mobility within the institution, consistent with its commitment to equal opportunity. Supervisors are encouraged to consider all qualified internal candidates who qualify for the position.

The Job Opportunity Website is updated weekly and can be accessed by both employees and the general public. The job announcements are also linked to other large recruitment websites, providing a broader range of exposure and advertisement for Columbia positions.

If a position is not filled within six months of being posted, it will be identified for special review and possible removal from the website, following discussion with the department. Recruitment status and strategy will be reviewed with the hiring department at that time.

Resumes submitted are maintained centrally in electronic format and distributed to hiring managers via e-mail. This process has made it easier to share resumes for similar jobs. HR Service Managers can search the database of resumes for applicants with specific skills and experience and will share information on viable candidates from other searches. The hiring manager may also use the applicant pool from a previous search conducted within 90 days. The positions must have similar recruitment requirements, the same title and grade, and similar job duties and skill requirements. Each position must be posted for the minimum five day posting period.